I am a PhD student from India working on representations of quantum groups. I want to organize a workshop on Hopf Algebra and Quantum groups but there are only 2 or 3 specialists in India currently working on it. So I googled some professors outside India who are currently working on this field. Now the problem is how to approach them to participate as a speaker. Since I have no experience organizing such a workshop I want some help. I donot know what offers I have to make to them. I mean giving air fares both ways and lodging and broading will be enough or do I need to arrange some honorarium. Also there is another problem. To propose a workshop, I have to give details of the speakers, the topics they are covering and outcome of the proposed workshop. After recieving all the data the working committee is either going to accept or reject the proposal. If they accept it then they are going to give the funding. Now it may happen that the funds given may not be enough or in worse case they can reject the proposal. Now if some professor gets interested at the prospect and later find that the proposal is rejected, what they will think about me.
So I will be very grateful if someone comes up some piece of advise how to proceed.